Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing Results that Matter. Come work with the best! We offer opportunity, unique challenges, and clear-sighted commitment to the mission. SPA: Objective. Responsive. Trusted.  

SPA has an immediate need for a Senior Payroll Manager.

As a Senior Payroll Manager, you will be responsible for overseeing the payroll function, including both exempt and non-exempt employees, while ensuring timely, accurate, and compliant payroll processing. This position requires a deep understanding of government contracting compliance, federal and state regulations and labor laws. You will manage a team and collaborate closely with HR, Finance, and Accounting to ensure smooth operations and compliance with all applicable requirements.

• Payroll Administration: Oversee end-to-end payroll processes for both salaried and hourly employees, ensuring accurate and timely payment of wages, bonuses, and benefits. Full process between timekeeping and labor systems
• Reconciliation:
  • Oversee monthly, quarterly, and annual reconciliation of payroll accounts to ensure accuracy in financial reporting.
  • Reconcile payroll-related accounts (e.g., accrued payroll, payroll taxes, employee benefits) and resolve discrepancies with accounting and finance teams.
  • Manage reconciliation of timesheets to labor.
  • Coordinate with internal departments to ensure proper accounting for labor distribution, fringe benefits, and overhead allocations.
• Compliance Management: Ensure compliance with federal, state, and local tax laws, as well as specific regulations related to government contracts (e.g., FAR, DCAA, Service Contract Act, Davis-Bacon Act, etc.).
• Reporting & Audits: Prepare, review, and submit accurate and timely payroll-related reports for internal and external stakeholders. Participate in payroll audits and ensure proper documentation for DCAA audits and other regulatory reviews.
• Government Contracting Compliance: Monitor and manage compliance with contract-specific labor rates, cost allocation, timekeeping systems, and reporting requirements.
• Process Improvement: Identify opportunities for process improvements, streamline workflows, and implement best practices to optimize payroll operations.
• Team Leadership: Lead, mentor, and develop a team of payroll professionals, providing guidance, training, and performance feedback to ensure high-quality work and continuous development.
• Collaboration: Work closely with HR and Finance teams to address employee pay issues, resolve discrepancies, and ensure proper reporting for cost accounting.
• Data Integrity: Ensure accuracy and confidentiality of payroll data, including employee information, pay rates, deductions, and benefits.
• Employee Support: Provide exceptional customer service to employees regarding payroll inquiries, tax withholding, benefits, and deductions.
• State Compliance: Maintain state compliance notices and have in-depth knowledge of multi-state tax compliance and reporting. 

• Education: Bachelor's degree in Accounting, Finance, Business Administration, or a related field. 
• Experience: Minimum of 7+ years of payroll management experience, with at least 3 years in a senior or leadership role, preferably within the government contracting industry.
• Technical Skills: Expertise in payroll software (ADP, Deltek, SAP) and advanced proficiency in Microsoft Excel.
• Leadership Skills: Proven ability to lead, mentor, and develop payroll teams in a dynamic, fast-paced environment.
• Detail-Oriented: Exceptional attention to detail and accuracy in payroll processing, reconciliation, and compliance reporting.
• Problem-Solving: Strong analytical and problem-solving skills, with the ability to troubleshoot and resolve complex payroll and reconciliation issues.
• Communication Skills: Excellent written and verbal communication skills, with the ability to collaborate across multiple departments and communicate complex payroll concepts to non-experts.