Systems Planning and Analysis, Inc.

  • Program Administrator

    Job Locations US-VA-Alexandria
    ID
    2019-4336
    Category
    Administrative Services/Support
    Type
    Regular Full-Time
  • Overview

    Within SOSD, the Dividion staff’s primary functions are to assist line managers (Group Leaders, Senior Managers) accomplish their goals and be responsive to corporate taskers.  The Division Staff is responsible for SOSD Business Operations, including managing and tracking SOSD business development efforts, providing SOSD support to the corporate staff, and monitoring overall contract execution.  SOSD Staff functions also include direct customer support for any Special Studies under the direction of the Division Chief Engineer.  The Chief Engineer establishes internal Divisional (cross-group) engineering and quality integration standards, and is also responsible for leading Divisional participation on corporate engineering initiatives.

    Responsibilities

    Compile technical, financial, and other project/program information for inclusion in reports and presentations.  Write memorandums, edit files and documents, and provide document management.  Schedule meetings and travel.  Control and monitor internal and external communications.  Maintain, update, and edit recurring reports.  Assist with visitor and client arrivals and departures.  Arrange meetings, video teleconferences, and other gatherings as backup to the corporate meeting coordinator.  Coordinate and complete logistics support for meetings of government employees sponsored by SOSD and held in SPA spaces (e.g. Seminars, Intros to SPA for clients, Program Reviews).  Participate in special projects as required.

    Qualifications

    • Bachelor’s Degree.
    • Experience supporting DoD/Navy programs.
    • 2-3 years experience providing programmatic and administrative support in a dynamic office environment.
    • Ability to communicate with employees at all levels, exercise discretion, and maintain confidentiality.
    • Proficiency in Microsoft Office Programs; including Word, Excel and PowerPoint.
    • Draft/review/prepare back up information and recommendations for financial presentations. 
    • Create/edit/review financial spreadsheets.  
    • Provide technical editing reviews of internal and external documents.  
    • Conduct research, create project reports, and develop presentations.
    • Active Secret Clearance.

    Desired Qualifications

    • Eligible for a Top Secret security clearance.
    • Analytical skills to conduct basic research, analyze data and prepare recommendations.
    • Positive, highly motivated team member and self-starter with strong organizational support, communication and multi-tasking skills to operate in a fast-paced environment.
    • Strong time management skills.  
    • Work schedule flexibility is highly desired to accommodate early and/or late meetings.  
    • Ability to manage multiple situations simultaneously.
    • Self-motivated. 
    • Superior writing, proofreading, and editing skills with the capability for technical writing for government and business.

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