Systems Planning and Analysis, Inc.

Administrative Associate

Job Locations US-VA-Alexandria
Administrative Services/Support
Regular Full-Time


The Undersea and Surface Warfare Division (USWD) provides multiple organizations within the Department of Defense with timely and objective assessments and recommendations that integrate technical, operational, programmatic, policy and strategy analysis.  We focus on key clients in the undersea and surface warfare communities including Navy’s Strategic Systems Programs (SSP), Chief of Naval Operations Staff (OPNAV), Office of Naval Research (ONR), DARPA and NAVSEA program managers and decision makers.  We work to provide integrated solutions based on information and communications throughout the chain of command to ensure clear, consistent analysis and executable recommendations aligned to strategic and leadership goals.


The Administrative Associate supports general administrative processes, client meetings, contract progress reporting, and facilitates the functioning of the Division.  Reports directly to the Division Administrative lead, and works with the Division Director and Group Leaders when required.

  • Manage schedules and provide inputs to the Division Calendar.
  • Assist in office communication and coordination.
  • Arrange meetings, video teleconferences, and other gatherings as backup to the corporate meeting coordinator.
  • Provide logistics support for meetings of government employees held in SPA spaces.
  • Maintain electronic files, databases, and serial numbers.
  • Order special supplies and arrange for maintenance of office equipment as needed.
  • Assist with visitor and client arrivals and departures.
  • Attend and support Division and Group Staff Meetings.
  • May audit classified hard drives, coordinate classified material handling and preparations for classified meetings.
  • Respond to requests for information.
  • Maintain and organize correspondence and work product information via electronic and other media.
  • Maintain contract files, Personnel Book and Division organizational chart.
  • Provide on-boarding and off-boarding support for new personnel.
  • Help prepare presentations, technical reports and contract progress report documents as needed.
  • Maintains confidentiality in all aspects of company business.
  • Performs other duties as assigned.


  • High School Diploma.  
  • 3-5 years of experience in administrative support.
  • Proficiency in Microsoft Office Programs, including Word, Excel and PowerPoint.
  • Superior proof reading and editing skills.
  • Analytical skills to conduct basic research, analyze data and prepare recommendations.
  • Strong time management skills.
  • Self-starter, able to balance multiple tasks and maintain momentum.
  • Ability to communicate effectively with employees at all levels.
  • Eligible for Secret or Top Secret clearance. US Citizenship is required.

Desired Qualifications:

  • Having or pursuing an Associates or Bachelor Degree.  
  • Experience working with spreadsheets. 


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