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Prepare semi-monthly and monthly invoices from our Costpoint accounting system and Excel as required in accordance with specific contract terms. Reconcile billing data to Costpoint financial reports (PSR, Revenue Worksheet, Labor Summary, Timesheet Reports) and provide detailed unbilled dispositioning and analysis. Provide CLIN and ACRN analysis for invoice submittals in WAWF. Prepare labor and travel backup support documentation for each invoice as required. Work closely with SPA program managers to ensure accurate and timely submittal of invoices. Solve problems and correspond with customers on invoice questions and payment status. Perform special projects in support of the Accounts Receivable department as assigned.
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- Provide Engineering Support Services (ESS) to the U.S. Navy Program Executive Office, Integrated Warfare Systems (PEO IWS), Above Water Sensors Surface Electronic Warfare Improvement Program (SEWIP) Principal Assistant Program Manager (PAPM) and Deputy PAPM- Provide daily onsite support to the Washington Navy Yard client location- Anticipate client’s needs and take initiative on adjusting support tasking accordingly- Supervise other support contractors on the SEWIP ESS team. Coordinate day-to-day tasking of support team to ensure timely accomplishment of program office initiatives and objectives. Maintain quality of support team’s communications and deliverables- Contribute to technical briefings, issue papers, summaries, budget, and other program documentation- Monitor high-level actions to track completion of required tasking. Ensure critical actions and tasks are coordinated across the team; meet program needs and external requirements, maintain visibility- Work closely with the PAPM, Deputy PAPMs, Functional Leads to coordinate programmatic, systems engineering, test & evaluation (T&E), product support, finance and cost estimating timely action item resolution- Coordinate and consolidate weekly program reports and staff meeting charts for the SEWIP PAPM- Support and monitor program milestones, key events, special studies/research projects for program goals/issues- Assist in developing briefings, white papers, and other products to show program status, present future events of interest, and solicit feedback to build support- Facilitate meetings; provide logistics and administrative support, coordinating input from external stakeholders, drafting agendas, minutes, and dissemination, tracking, and follow-up on action items- Manage ESS program staffing and work with the PAPM and ESS Contract Program Manager (PM) to ensure validity of tasking, cost, and allocation- Provide the monthly reports to the ESS Contract PM- Coordinate, process, and approve travel requests prior to submission to the ESS Contract PM. Provide daily onsite support to the Washington Navy Yard client location
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As an analytic services company, SPA relies on a robust IT infrastructure to support its mission. In this role, you will provide first-class customer services to employees throughout the company while troubleshooting endpoint software, hardware, and networking issues. Key responsibilities include, but are not limited to:• Perform day-to-day operational maintenance, installation, support and upgrades for operating systems and workstations.• Perform basic and complex troubleshooting of hardware and software.• Troubleshoot technical issues collaboratively in a team environment.• Maintain and update documentation as needed.• Exercise independent judgment in support of desktop related work orders and inquiries.• Provide direct customer support to resolve routine requests.• Participate as a team member.• Monitor Help Desk including e-mail requests, answering telephone calls, and ticket management.• May respond to queries and requests for computer security information and reports.• May implement, enforce, and communicate security policies or plans for data, software applications, hardware, and telecommunications.• May research, evaluate, test, recommend, communicate and implement new security software or devices.• Work a daily on-site schedule for help desk coverage. • Perform other duties as assigned.
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SPA is seeking experienced Business Transaction Analysts to support the Deputy Assistant Secretary of Defense (DASD) for Industrial Policy. The candidate will support DASD Industrial Policy in the monitoring of Non-Notified transactions and global market capital investment initiatives. The candidate will consistently and efficiently monitor business transactions that have not been filed with the Committee on Foreign Investment in the United States (CFIUS) in order to assess the foreign investment risk. Primary focus will be on product integrity, supply assurance, co-location, and technology transfer. Additionally, the candidate will support DASD Industrial Policy's capital investment initiatives.
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SPA is looking for experienced Cyber Security analysts to support the Deputy Assistant Secretary of Defense (DASD) for Industrial Policy. The candidates will review, assess, and recommend mitigation to cyber security threats to the Defense Industrial Base (DIB). They will identify and address cyber security risks associated with foreign investment in the DIB and have regular and active engagement with cybersecurity stakeholders. The candidates will also develop and maintain standard procedures for managing cyber security risk associated with foreign investment in the DIB.
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SPA is seeking experienced Business Intelligence Analysts to support the Deputy Assistant Secretary of Defense (DASD) for Industrial Policy. - The candidates will support DASD Industrial Policy in the identification, analysis, and tracking of foreign investments in the Defense Industrial Base (DIB), along with working with the Non-Notify Working Group and DASD analyts to identify foreign investment risk not yet mitigated.- The candidate will help track foreign investment risk and, when said risk exceeds pre-determined thresholds, delivery recommendations to the government client on how to best address that risk.- The candidates shall also develop and maintain standard procedures for identifying, analyzing, and tracking foreign investment in the DIB.
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SPA is seeking experience Mitigation Analysts in support of the Deputy Assistant Secretary of Defense (DASD) for Industrial Policy. - The candidate will support DASD Industrial Policy in the development and oversight of Committed on Foreign Investment in the United States (CFIUS) mitigation aggreements, along with assisting Case Managers on Risk Based Assessments (RBAs) in coordination with a dedicated team.- The candidate will support the annual or bi-annual review of mitigation compliance and may involve domestic and international travel. Finally, the candidate will develop and maintain standard operating procedures for the mitigation of foreign invesment risk in the areas of product integrity, supply assurance, collocation, and technology transfer.
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- Significant interaction and coordination with SPA senior management, professional staff, corporate staff, as well as SPA's clients. - Maintaining schedules, preparation of correspondence, scheduling travel, meeting coordination, as well as other administrative and executive support functions. - Strong communication skills to effectively interact with external clients and internal SPA staff. - Handle all aspects of standard office activities including maintaining multiple schedules (using Outlook Calendar). - Plan and coordinate meetings and prepare associated announcements, agendas, presentation materials and minutes, track participants and coordinate refreshments and food. - Establish and maintain paper and electronic filing systems; and perform classified document control. - Perform basic financial/budget calculations using Microsoft excel.- Develop, format, and correct PPT slides.- Develop, format, and correct Word documents.
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• Provide direct support to the PEO IWS 2.0 Above Water Sensors Plans and Programs Principal Assistant Program Manager.• Provide support in the execution of contract action meetings, briefing materials, and development and maintenance of acquisition schedules.• Provide recommendations and assist in the development of program and milestone documentation; acquisition strategies, acquisition plans, E-Milestones, Statement of Work, RFP Sections (A-M), Source Selection Plans, and related documentation.• Coordinate and support successful execution of RFIs, Industry Days, etc. as required.• Coordinate collaboration, review, and presentation of all working groups' efforts to execute acquisition and contracting processes for assigned programs.• Maintain Configuration Management and Database Management for key programmatic documentation.• Ensure proper reference material library is up to date and available for supporting key documentation updates.• Staff programmatic documentation in an accurate and expedited manner to support program office milestones.• Host weekly/bi-weekly coordination meetings providing agenda, action items tracker updates, and developing meeting minutes.
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SPA is seeking an experienced Case Manager in support of the Deputy Assistant Secretary of Defense (DASD) for Industrial Policy. The candidate will support DASD Industrial Policy in the review and assessment of current Committee on Foreign Investment in the United States (CFIUS) cases. The candidate will review CFIUS filings, prepare summaries of assigned cases, engage DoD stakeholders to determine the facts, and make recommendations to the senior leaders. In cases where it is possible to mitigate risk, the candidate will draft and deliver initial Risk Based Assessments to DASD Industrial Policy. In addition, the Case Manager will prepare and manage OSD staff packages.
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SPA is seeking a Senior Foreign Investment program and policy analyst to support the Deputy Assistant Secretary of Defense (DASD) for Industrial Policy. The candidate will support DASD Industrial Policy for issues relating to Foreign Investment in companies that hold intellectual property critical to the United States. The candidate will support senior leadership in managing and overseeing industrial base initiatives, task forces, interagency initiatives and cutting edge programs. Additionally, planning and executing major program initiatives and meetings of stakeholders will also be expected.
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SPA is seeking a Senior and Intermediate Program Manager/Staff Manager to support a large contract providing expertise to the Deputy Assistant Secretary of Defense (DASD) for Industrial Policy. The Program Manger will manage the day-to-day business operations in accordance with the Foreign Investment Risk Program practices. The candidate shall manage contractor personnel turnover,while providing overight of the Foreign Investment Risk Program Development staff to ensure smooth operations.
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• Provide direct support to the PEO IWS 2.0 Above Water Sensors Plans and Programs Principal Assistant Program Manager.• Provide support in the execution of contract action meetings, briefing materials, and development and maintenance of acquisition schedules.• Provide recommendations and assist in the development of program and milestone documentation; acquisition strategies, acquisition plans, E-Milestones, Statement of Work, RFP Sections (A-M), Source Selection Plans, and related documentation.• Coordinate and support successful execution of RFIs, Industry Days, etc. as required.• Coordinate collaboration, review, and presentation of all working groups' efforts to execute acquisition and contracting processes for assigned programs.• Maintain Configuration Management and Database Management for key programmatic documentation.• Ensure proper reference material library is up to date and available for supporting key documentation updates.• Staff programmatic documentation in an accurate and expedited manner to support program office milestones.• Host weekly/bi-weekly coordination meetings providing agenda, action items tracker updates, and developing meeting minutes.
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• Serve as the Navy Subject Matter Expert Lead (Human Machine Interface (HMI) & Training) for the Advanced Radars (Air and Missile Defense Radar (AMDR) and Enterprise Air Surveillance Radar (EASR)) Program in support of PEO IWS 2.0 Above Water Sensors.• Provide day-to-day technical and operator experience to the Systems Engineering, Ship Integration, Hardware, Program Protection, Modeling & Simulation, Combat Systems Integration, Topside Integration, Radar-Ship Integration and System Safety Working Groups. • Support HMI/Manpower/Training lead for IWS 2.0 programs and projects.• Support PEO IWS 2.0 Advanced Radars Program Management with first-hand Navy experience.• Support Lead and Chairman for HMI/Manpower/Training Working Groups and Integrated Product Teams (IPTs).• Ensure test team and ship’s crew are ready to perform and execute testing requirements safely and fully. This includes contractors, Commander, Operational Test and Evaluation Force, and Director, Operational Test and Evaluation Force personnel.• Support Test and Execution teams with logistical needs such as U.S. Navy ship time and underway provisions.• Develop engineering plans and coordinate with other DDG 51 engineering organizations as appropriate.• Provide support in the execution of planned and emergent tasking, coordination and participation in technical and programmatic meetings. Other responsibilities include analyzing, evaluating and providing recommendations on program and milestone documentation. • As directed, act as liaison/communication link between internal IWS 2.0 program office staff and warfare center/laboratory staff, as well as with external organizations (e.g., oversight offices, ships and combat system offices, OPNAV sponsors)• Ability to travel up to 25% required.
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SPA is seeking a Senior Program Analyst to provide on-site support to the Office of the Under Secretary of Defense for Acquisition and Sustainment (A&S) / Joint Rapid Acquisitions Cell (JRAC) Office. Senior Program Analyst will work with Joint Urgent Operational Needs (JUON) and Joint Emergent Operational Needs (JEON) processes rapidly assessing requirements and solutions, collaborating with the Joint Staff J-8 and the respective Combatant Commanders (COCOM) and facilitating the transfer of funds to DoD components to resolve Immediate Warfighter Needs (IWN). The JRAC provides the COCOMs the means to rapidly resolve shortfalls and capability gaps identified during ongoing operations. Must be capable of developing decision-ready material for senior leaders and have the initiative to navigate headquarters.
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Compile technical, financial, and other project/program information for inclusion in reports and presentations. Write memorandums, edit files and documents, and provide document management. Schedule meetings and travel. Control and monitor internal and external communications. Maintain, update, and edit recurring reports. Assist with visitor and client arrivals and departures. Arrange meetings, video teleconferences, and other gatherings as backup to the corporate meeting coordinator. Coordinate and complete logistics support for meetings of government employees sponsored by SOSD and held in SPA spaces (e.g. Seminars, Intros to SPA for clients, Program Reviews). Participate in special projects as required.
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- Provide analytic and systems engineering support to the undersea construction, procurement and development activities. - Conduct schedule risk analysis, analysis of shipbuilder progress, integration of construction and development activities with other programs and activities, and detailed analysis of program excursions. - Develop Model Based Systems Engineering capabilities within the company and apply to client needs.
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Maintains financial records and data systems, including vendor files. Sorts and matches invoices and check requests. Prepares and processes accounts payable checks, wire transfers and ACH payments. Processes complicated or non-repetitive accounting transactions. Prepares invoices for payment. Reconciles payments and bank accounts. Prepares analysis of accounts. Verifies invoices, invoice number, account codes and financial accounts and resolves any discrepancies. Posts information and balances to the general or subsidiary ledgers. Processes payments and compiles segments of monthly closings and annual reports. Receives and Disburses payment from and to employees. Traces transactions through previous accounting actions to determine discrepancies. Lists and checks details necessary for preparation of reports. Corresponds with vendors and responds to inquiries. Performs other duties as assigned.
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Key functions and responsibilities include:- Lead development of custom-built software applications and mathematical models- Help define analytic methodologies used to set expectations for new and evolving military capabilities, and assist with trade-space studies to evaluate such capabilities- Work with stakeholders and subject matter experts to contextualize systems and concepts of operations for modeling and analysis- Execute analysis and document findings in reports and briefs - Present findings to senior SPA leadership and international clients - Stay knowledgeable of best practices, and work with others to identify areas of improvement within the group and throughout SPA
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CSSO’s responsibilities will include assisting the Security Manager with the following:- Ensure the implementation of security measures in accordance with applicable the Director Central Intelligent Directives (DCIDs), Intelligence Community Directives (ICDs), National Industry Security Program Operating Manual (NISPOM), other guiding government regulations, and local SPA procedures.- Control, track and process incoming intelligence community classified visit requests and assist with outgoing classified visits in accordance with, as needed.- Assist line staff with the preparation of classified briefings and documents.- Ensure classified information is properly marked, stored, and transmitted.- Prepare and transmit classified material via approved Director of National Intelligence (DNI) and ICD methods (e.g., briefed couriers, fax, accredited WANs and/or the Defense Courier Service (DCS)).- Conduct periodic self-inspections and security incident investigations; document results and corrective actions taken.- Prepare documentation to request Sensitive Compartment Information/Special Access Program (SCI/SAP) accesses for research and security staff and maintain access records.- Perform SCI/SAP/SAR briefings/debriefings and annual refresher training and document completion or non-compliance.- Support the Intelligence agency-related assessments and other government agency audits/reviews and develop, document, and implement corrective actions, as necessary.- Coordinate classified meetings held in the secure facility.- Perform classified destruction functions.- Prepare courier documentation.- Perform Communication Security (COMSEC) duties as required.- Prepare documented security reports as required.- Log classified materials in/out, prepare receipts as appropriate, and annotate in database.- Provide escorts for un-cleared visitors to the secure facility.- Provides guidance and assistance for processing e-QIP, SCI billets, and eligibility requests. Conducts SCI security briefings, indoctrinations, and debriefings; obtains signed Nondisclosure Agreements; and performs other related personnel security actions.- Control access to the cleared facility through oversight of physical security systems including the secure facility’s access control systems and employee badging.- Oversee maintenance, installation, upgrading and servicing of physical security systems to include the periodic testing of the alarms.